Background
EASAN & CO LIMITED understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits this website, www.easanandco.com (“Our Site”) and only collect and use your personal data as described in this Privacy Policy. Any personal data we collect will only be used as permitted by law.
Please read this Privacy Policy carefully and ensure that you understand it. By submitting an enquiry through the Contact Us form on our website, you acknowledge that you have read, understood, and accepted this Privacy Policy.
1. Information About Us
Our Site is owned and operated by EASAN & CO LIMITED, a Private Limited Company registered in England under company number 07180896.
- Registered address: 196 Merton High Street, London, SW19 1AX.
- Data Protection Contact: Atheray Nimalendra.
- Email address: info@easanandco.com
- Telephone number: + 44 7947 714820.
- Postal address: 196 Merton High Street, London, SW19 1AX.
- Website: www.easanandco.com
2. What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.
3. What Is Personal Data?
Personal data is defined by the UK GDPR and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
4. What Are My Rights?
Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:
- The right to be informed about our collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 10.
- The right to access the personal data we hold about you. Part 9 will tell you how to do this.
- The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 10 to find out more.
- The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we hold. Please contact us using the details in Part 10 to find out more.
- The right to restrict (i.e. prevent) the processing of your personal data.
- The right to object to us using your personal data for a particular purpose or purposes.
- The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.
- The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
- Rights relating to automated decision-making and profiling. We do not use your personal data in this way.
For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 10.
It is important that your personal data is kept accurate and up-to-date. If any of the personal data we hold about you changes, please keep us informed as long as we have that data.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. We would welcome the opportunity to resolve your concerns ourselves, however, so please contact us first, using the details in Part 10.
5. What Personal Data Do You Collect and How?
We collect personal data that you voluntarily provide when you complete and submit the Contact Us form on our website. Depending on the information you choose to provide, this may include:
- Full Name
- Email Address
- Telephone Number
- Subject of your enquiry
- Message or enquiry details
- Date and time of submission
Our Site collects certain information automatically, including your IP address, browser type, device type, date and time of access, pages visited, language preferences, and referring website, together with other non-personal technical information about your device.
If you send us an email, we may collect your name, your email address, and any other information which you choose to give us. For the purposes of the Data Protection Legislation, EASAN & CO LIMITED is the data controller responsible for your personal data. Our Site is not intended for use by children under the age of 13, and we do not knowingly collect or process personal data relating to children under the age of 13.
The lawful basis under the Data Protection Legislation that allows us to use such information is article 6(1)(f) of the UK GDPR which allows us to process personal data when it is necessary for the purposes of our legitimate interests, in this case, the proper operation and functionality of Our Site. If you contact us as described above, you will be required to consent to our use of your personal data to contact you. In this case, our lawful basis for using your personal data will be article 6(1)(a) of the UK GDPR, which allows us to use your personal data with your consent for a particular purpose or purposes.
6. How Do You Use My Personal Data?
Where we collect any personal data, it will be processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with our obligations and safeguard your rights under the Data Protection Legislation at all times. For more details on security, see Part 7, below.
As described above, we collect personal data that you voluntarily provide when you contact us through our Contact Us form or by email. We use this information solely to respond to your enquiry, communicate with you regarding your request, and provide the services or information you have requested.
Any emails containing your personal data will be deleted no later than 12 months after your enquiry has been resolved and no other personal data will be retained for any longer than is necessary.
We will not sell or disclose your personal data to third parties except where necessary to provide our services, operate our website, comply with legal obligations, or as described in Part 8 of this Privacy Policy.
We may use the information you provide to:
- Respond to enquiries
- Provide requested information
- Follow up on enquiries
- Maintain records of communications
7. How and Where Do You Store My Data?
We store your personal data securely using trusted hosting and email service providers. Your personal data is stored only for as long as necessary to fulfil the purposes for which it was collected or to comply with applicable legal, regulatory, or contractual obligations.
Where your personal data is stored within the United Kingdom or the European Economic Area (EEA), it is protected in accordance with the UK GDPR, the Data Protection Act 2018, and other applicable data protection laws.
Where it is necessary to transfer or store your personal data outside the United Kingdom or the EEA, we will ensure that appropriate safeguards are in place to protect your personal data. These safeguards may include the use of countries recognised as providing an adequate level of data protection or the use of approved contractual clauses and other lawful transfer mechanisms.
If you would like further information about how and where your personal data is stored or the safeguards applied to international transfers, please contact us using the details provided in Part 10 of this Privacy Policy.
Personal data security is important to us. We implement appropriate technical and organisational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access. These measures include:
- Restricting access to personal data to authorised employees, contractors, and service providers who require access to perform their duties and who are subject to confidentiality obligations.
- Using secure communication protocols (SSL/TLS encryption) to protect data transmitted through our website.
- Protecting systems with appropriate firewall, antivirus, and security monitoring measures.
- Maintaining secure hosting infrastructure and applying regular software updates and security patches.
- Using strong authentication and access controls to protect systems containing personal data.
- Maintaining procedures for identifying, investigating, and responding to data security incidents and notifying the Information Commissioner's Office (ICO) and affected individuals where required by law.
- Regularly reviewing our security practices to help ensure the ongoing confidentiality, integrity, and availability of personal data.
8. Do You Share My Personal Data?
We do not sell, rent, or share your personal data with third parties for marketing purposes. We may share your personal data only in the following circumstances:
- Service Providers: We may engage trusted third-party service providers to support the operation of our website and business services, such as web hosting, email hosting, cloud storage, and website maintenance. These providers are authorised to process personal data only as necessary to perform services on our behalf and are required to maintain appropriate security and confidentiality measures.
- Business Transfers: If Easan & Co undergoes a merger, acquisition, sale of assets, or business restructuring, your personal data may be transferred as part of that transaction. Any new owner or successor will continue to process your personal data in accordance with this Privacy Policy.
- Legal Requirements: We may disclose your personal data where required to do so by law, regulation, court order, or other legal process, or where necessary to protect our legal rights, investigate fraud, or comply with requests from government authorities.
Where personal data is shared with third-party service providers, we take appropriate contractual and organisational measures to ensure that your personal data is processed securely, confidentially, and in accordance with applicable data protection laws.
If any personal data is transferred outside the country in which it was originally collected, we will ensure that appropriate safeguards are in place to protect your personal data and that such transfers comply with applicable data protection laws.
9. How Can I Access My Personal Data?
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 10. To make this as easy as possible for you, a Subject Access Request Form is available for you to use. You do not have to use this form, but it is the easiest way to tell us everything we need to know to respond to your request as quickly as possible.
There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.
We will respond to your subject access request within one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data, within that time. In some cases, however, particularly if your request is more complex, more time may be required, up to a maximum of three months from the date we receive your request. If this is the case, we will keep you fully informed of our progress.
10. How Do I Contact You?
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details:
- Email address: info@easanandco.com
- Telephone number: +44 7947 714820
- Postal Address: 196 Merton High Street, LONDON, SW19 1AX.
11. Changes to this Privacy Policy
We may review and update this Privacy Policy from time to time to ensure continued compliance with the law and best practice. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.
Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date. This Privacy Policy was last updated on 25/07/2026.
